Claims Training
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Validation
The first step in approving a claim is to check the images of the damaged product and verify that the damage matches the customer’s diagnosis.
Request More Information
If you have questions or need additional images, simply click the “Request More Information” link in the Validation Section next to the title and label, “More Info,” and fill out and submit the form.
The customer will get an email, with a link to respond verbally, as well as upload additional images.
When the customer submits their response and/or images you will get an email notifying you that the customer has responded.
The response will appear on your claims filed dashboard in the Validation Section under “More Info Response.”
The additional images will also appear on the ‘claims filed’ dashboard in the Validation Section under the line entitled: “Additional.” There you will see clickable links that will show you the additional photos that you requested.
If you desire further correspondence with the customer, please email them directly by clicking their email on the claim header next to their name.
Please note that a History of all “More Information” requests can be found by clicking the “Claims Inbox” menu item. Here you will see a list and History of all ‘Request More Information’ customer responses.
You also have the option of calling the customer. Their phone number is also located on the header of the claim.
Disapprove Claim
If you are dissatisfied with the damage, or believe it’s a breakdown issue, and not a cracked screen or accidental damage due to handling, or the phone doesn’t match the phone that is registered, or whatever reason then on the claim, in the validation section, you will see a link entitled “Write Customer” after the title: Disapproval. Click this link. A page will appear with a form that allows you to enter the reason you are disapproving the claim. Please communicate to the customer why you are disapproving and rejecting the claim. Click Submit.
Next on the claims filed screen, on the claim header you will see a round yellow circle, please hover your mouse over this icon, until you see the red x. Click the red X. After doing so, the customer will receive an email notifying them that the claim has been rejected, and will include the reason why.
Please notice the disapproval reason will appear on the claims filed dashboard, in the validation section, after the title “Disapproval” for future notice.
Approve Claim
Approval is just as easy as disapproving a claim. Simply look for the yellow circle, on the header of the claim you want to approve, and click the green check mark to approve.
The customer will get an email notification notifying them that their claim has been validated and approved.
Take Action
Next, you will want to decide the action you want to take. Please note that on the file a claim form the customer submitted, they have the option to choose their preference.
Carry-In
The “Carry-In” option means they carry their phone into a local repair shop. If they choose this option, the “Take Action” section of the claim will say, “Carry-In”. If the customer has a specific repair shop, the address and phone number will appear below the word, ”Carry-In.”
At this point all that’s needed is to click “Carry-In” on the claim header dropdown, labeled, “Action.”
Once this is done, the page will automatically redirect you to the Carry-in Dashboard at which point you can proceed with the claim.
Mail-In
Another option is “Mail-In” which means the customer would prefer to have their phone mailed and shipped to a Service Center of your choice. If they choose this option, the “Take Action” section of the claim will say, “Mail-In.”
All that’s needed is to click “Mail-In” on the claim header dropdown, labeled, “Action.”
Once this is done, the page will automatically redirect you to the “Mail-In” Dashboard at which point you can proceed with the claim.
Gift Card or Fund Wallet
If the Take Action is “Gift Card,” and the claim has been properly validated, and approved first, then you want to simply click, “Gift Card of Fund Wallet” on the dropdown labeled, “Action” on the claim header. Once this is done, a popup will appear confirming a successful payout. Click “Ok.” Once you confirm by clicking, “Ok,” then the page will refresh, and the claim will automatically disappear from the page, marked complete, and will now only appear on the “Claims Complete” dashboard. There will be nothing more to do. To confirm that payout you can click, “Payouts” on the menu, to visit the Payouts Dashboard. Here you will see the claims that are paid, listed by Claim Number.
Close Claim
If a claim is disapproved, rejected, or the customer doesn’t respond, you can simply click “Closed” on the dropdown labeled “Status” on the header of the claim.
Complete Claim
You only want to complete a claim if you have paid the claim and the claim has been successfully completed and also paid. It will be rare that you will do this from the Claims Filed Dashboard, because even if you take the Action – “Gift Card or Fund Wallet.” The claim will immediately, and automatically set to “Complete,” the page will refresh, and the claim will be both automatically paid, and also automatically set to “Complete.” You can then find and see the claim on the “Claims Complete” dashboard.
Reopen Claim
If for some reason you need to reopen the claim, simply click, “Claims Complete” menu item, or “Claims Closed” menu item, depending on the previous status of the claim, and then you can simply click “Open” on the dropdown labeled “Status” on the header of the claim. The claim will now reappear on the “Claims Open” page where you can continue with the claim.
